REINZA Free Tools

Employer invitation template

Adapt this neutral wording before inviting a new employee to complete the form.

Before sending

Replace every bracketed placeholder. Specify a secure return method controlled by your organisation. Do not ask the employee to send sensitive information to an unverified email address or through an insecure channel.

Editable template

Subject: New Starter Form for [EMPLOYER NAME]

Hello [EMPLOYEE NAME],

You are due to start with [EMPLOYER NAME] on [START DATE]. Please complete the REINZA New Starter Form by [COMPLETION DEADLINE]:
[FORM LINK]

The form helps you organise information we may need for employment, payroll and onboarding. REINZA does not receive or store the information you enter.

When you have reviewed the form, download both files on the final step and return them using this secure method only:
[SECURE RETURN METHOD]

1. Download PDF - the readable record for checking, signing on your first day and record keeping.
2. Download Excel (.xlsx) - the data record our payroll and HR processes use, so nothing needs to be re-typed.

Each button creates one file. Please send both files, not just one.

Please do not send sensitive personal, bank or right-to-work information to any other address or through an insecure channel. If you are unsure how to return it, contact [EMPLOYER CONTACT] before sending anything.

Filling help is available here:
[HELP LINK]

Kind regards,
[EMPLOYER CONTACT NAME]
[EMPLOYER NAME]